Celebrating important milestones is one of the best experiences that one could encounter in life. They don’t happen every single day; thus, it is fair enough to pour all efforts and preparation to make every moment memorable. When toasting to these occasions, make sure you invite the best group of individuals to share these seconds with.
During any event planning and preparation, celebrators and organizers never leave out invitations from the picture. No matter how casual or formal events are, sending out well-crafted invitations makes a huge difference. Instead of using traditional paper invitations, why not request your invitee’s company through electronic invites?
What Are Electronic Invites?
As the name suggests, electronic invites are invitations to an event sent via the internet, from the celebrator to the invitee. The main difference that sets them apart from one another is that electronic invites are intangible letters utilized during the millennial era.
Electronic invites are ideal for every celebration motif, whether it be weddings or business events. If you’re planning to shift from conventional to paperless invitations, make the best impression on your guests by designing e-invitations with Greenvelope.
Because of this paperless innovation, discussed below are the benefits of using electronic invites for your event, contrary to tangible invitations:
Lower Costs For Crafting And Delivering Letters
Although doing it “online” might seem intimidating and expensive, making and sending out digital invitations compared to paper invitations can reduce your overall costs and expenses. Most people associate digital transformations in event planning as being more costly, but it works the other way around.
Starting with canvassing materials for the paper invitations and hiring professional designers or calligraphers, it can already become a burden on your pocket. Add the delivery and shipping costs of sending out your letters to the guests. If your guests are out of the town or country, you’ll have to pay additionally for shipping costs.
If you don’t want to hire professionals and try out DIY invitations, you can do so, but expect that it is also expensive in another way. With you and your friends’ skills in making invitations, there are more possibilities to make errors and waste more materials, thus being costly, uneconomical, and environmentally irresponsible in the long run.
Through opting for e-invites, your expenses are all in one package. Once you hire digital invitation services, they’ll do all the editing and creating, as well as sending them to your guests. The event planning and organization itself is already expensive, especially wedding events, so saving up as much as possible is necessary.
Prompt and More Reliable
Making digital invitations is quicker and more reliable than paper ones. With making paper invitations, you need to use up materials and exert time for making invitations per guest. If you do it digitally, you’ll only have to edit the name, email address, and other information that varies for every invitee, which is just a few clicks away.
In terms of reliability, expect that sending invitations online is more fail-safe than sending it to postal offices. For instance, you’ll never know that your guest already received the letter unless you ask them or give you a heads-up. Also, mail deliveries can be susceptible to mixing up letters, and your invitations might end up in the wrong address.
If you do it online, you don’t have to worry about these issues and focus on event planning. Provided that you have your guests’ names and correct email addresses or social media accounts, they’ll receive your e-invitation in no time, sans any delay and inconvenience.
Make Information More Valuable And Appealing
The content of your invitation will make a big impression on your guests. It will set the mood for the upcoming celebration and also leads your guests into attending the event. With the help of digital invitations, you can make invitation details more appealing and valuable for your guests’ convenience. But how does it work?
You can incorporate links and video clips related to your event instead of presenting event details in two-dimensional information such as text and pictures. For instance, if your celebration has a specific motif, you can include a clickable link that can lead your guests to costume ideas related to your theme. With video clips, you can show important trailers that you have shot for this special event.
Because of digital invitations, you can make your impending event more fun and something to look forward to. Upon seeing this valuable information, the messages are more heartfelt for your guests.
Increased Communication Opportunities
Letters are always meant two be two-way communication between the sender and receiver. However, there is a more defined communication barrier when sending out your invitations traditionally, because there are limited options for communication. Once you have sent out your letter, your guests have to make the means to reply to you. With electronic invites, there is a specific platform to communicate with another and even includes other guests.
In some digital invitation services, you can request them to make a particular platform for reaching out to your guests. Within this setting, you can quickly alert the RSVPs, encourage guests if they don’t plan to attend, send event notifications and reminders, and many more.
Extra Online Features
Indeed, electronic invitations are an innovative way of building your dream event. You can offer your guests the utmost convenience by sending them a digital invitation, and also ensure that they will not miss your special day, with the help of these additional online features:
- Maps and Navigation: Admit it, entering the wrong venue might have happened to you at least once. Except that it is hugely embarrassing, it causes a great deal of inconvenience. Since you can relate to this eventuality, you can add an extra feature in your invitation, navigation assistance. On the day of the event, your attendee can click the map and will automatically connect to their GPS, leading them to the right place.
- Schedule Management and Reminder: Once you have delivered your digital invitation, you can put an option for your guests where they can quickly schedule the day and time of the event into their calendar and hand out reminders hours before the event starts.
Can a tangible, paper invitation do these assistive features? No.
Better Online Event Management
Typically, the primary roles of an invitation are to inform your guests about the event’s details, and for some events, you need to surrender the paper invitation for entry. Then, its purpose stops there. Why not incorporate your event management system into your online invitations? In this way, there is no need for a manual registration process during the event.
Moreover, digital invitations can provide you the following event management assistance features:
- RSVP tracking
- Guestlist management
- Seating chart arrangement and tracking
- Database for guests’ information, highly useful for safety purposes
- Online chatting platform during the event day, and more
Everyone knows the importance of spending an exceptional day with the best people. Event planning, organization, and execution are not easy tasks, thus ensure that your invitation making process will not add up as a burden to you and your guests. Thanks to electronic invitations, you can enjoy a less hassle party and event planning through reaping the benefits elaborated in this article.