I am going to admit, organization is an area I am consistently working toward improvement. I just cannot seem to get it right, just when I think I have things figured out something happens and I am back to square one again. Good news is, after a year of working 100% online I have found ways to stay organized online, and boost my productivity.
I have struggled, and struggled to keep up with my email, and finally have a system that works for me. We are all different so what works for me might not work for you, but I find it easiest to have different email accounts for different things. I have my personal email, which is where anything and everything personal goes, and I have two emails for my business. I use one of my emails strictly for paid gigs, and the other one for everything else. It helps me because I know I have one email account that must be checked several times a day, one I check once daily, and the other is whenever I have time. This saves me time because I am not going through ever single email, I know what is what and what needs to be taken care of and when. Again, this might not be something that works for you, but it might get some ideas flowing.
I have a daily planner, with tasks that need to be done daily, weekly, etc. I have everything planned out a month in advance if at all possible. I add everything from taking the kids to practice, calls I need to be on, or blog posts which are due in the same planner. This helps me not overbook my day. There is nothing worse than having too much to get done in a day, and not getting something done.
Stay Up To Date With Your Schedule
When I schedule my blog posts or things with a due date, I don’t schedule them for their due date, unless request. I try to schedule them at least a week before they are due. If you schedule everything for the day it is due, and something comes up you will be late. When you schedule at least a week out you allow yourself times for life to happen.
Utilize Your Smartphone
Oh, you already know how much I love my cell phone. It goes with me everywhere I go, and if you have a smartphone there are some GREAT apps to help you stay organized online and offline. Be sure to take advantage of great apps to keep you organized, and don’t forget to utilize your phones calendar. Most mobile devices can easily be synched with your email account, which makes managing your schedule while you are away from the computer a breeze.
Almost everyone has some type of social media account, and if you work online it’s likely you need to manage your social networks. Managing all your social media accounts can be challenging, but with the right tools it can be done easily. There are great services available to help you manage social media, like HootSuite, Sendable, and more. If you are like me you probably use several different social media networks – Facebook, Twitter, Pinterest, StumbleUpon, Instagram, Tumblr, I could go on. You can use Kifi to help keep all your social media accounts together, and organized so you don’t have to search around, or try to remember a link. The great thing about Kifi is you can use it to keep you organized online in so many different ways.
How To Keep Organized Online With Kifi
If you are like me, you have tons of pages bookmarked, with good reason of course. When I find something I try to remember to bookmark it, but 90% of the time I forget, and end up spending time looking for it again, or just giving up. A few weeks ago I had a recipe I wanted to try, I bought everything for it, but forgot to bookmark the recipe. I spent over an hour trying to find it again. Needless to say, I was a little aggravated. Since I work online I have plenty of pages bookmarked, but I also spent plenty of time finding pages I should have bookmarked, digging through my email, searching for things I did bookmark, but did name something I would remember. It’s a real mess. Luckily we do not have to stress about it anymore, because we can sign up with Kifi.com for free.
Kifi is short for Keep It Find It. Kifi allows users to easily save and tag anything they find online – the shoes you so badly want, a video you want to show your husband, maybe a new song, funny picture, email, article from your favorite blog (Jenns Blah Blah Blog of course), and anything else you want to keep. It’s a great way to keep your internet life organized, only receive relevant pages when you search and even chat with your friends.
I am sure many of you enjoy cooking as much as I do, chances are you have recipes saved all over; which is if you can find them again. I have recipes saved everywhere, links to recipes saved on a Google doc, recipes shoved in cookbooks; pages bookmarked; it’s truly a mess.
I have been using Kifi for about a week, but I can already tell it’s going to be the best way to keep track of my recipes, and just about anything else I need to keep organized online. Now, when I run into a recipe I cannot live without I can keep it with Kifi, and eventually I will have a pretty fabulous cookbook saved and keep everything organized by giving it a tag – cheesecake, soups, brownies, burgers, sandwiches, or anything that will help me find it when I need it. To save the recipe all I have to do is click the bottom right corner of my screen where it says keep it, and BAM! It’s saved, and organizing is as easy as clicking on what you saved and updating.
Here is where Kifi gets fun! You can store recipes, and just about anything else using Kifi, you friends also keep things, and you can check out what other Kifi users are keeping. Let’s say you search for peanut butter cookies recipes, you might find awesome recipes to for some super soft, extra chewy peanut butter cookies your friend has saved. Chatting can come in extremely handy if you have a question, or just want some tips. You can click on the recipe page, message your friend and ask them if they have tried the recipe yet, how it turned out, maybe even for a few tips, or just to say thanks for the recipe. It’s a great way of discovering something new.
You can also share recipes, or anything else with your friends. Let’s say your friend is having a spring barbecue, and she needs the recipe for your famous ribs. Using Kifi makes it easy for you to share.
- Use Kifi to collaborate with friends and family for travel, planning events, weddings, showers, DIY projects, spring break, and anything else you can think up.
- Kifi can also be used to keep your online life in order with things like recipe collects, social media links, DIY project, crafts for the kids, hair styles you like, health tips, fitness tips, diets, your favorite shopping sites, shoes you cannot live without, and anything else. The possibilities are endless, if there is a link for you, and you like it, Kifi will help you keep it organized.
- Users can also take Kifi a step further and use it to communicated about a project for work, school, research, etc.
To understand Kifi, and see the how it will make your life easier you need to sign up. I read everything before I joined; it wasn’t until I signed up, and started using Kifi that my imagination started going. It’s a platform you need to experience, and you can sign up by visiting Kifi.com.